Sunday, 27 May 2012

Need Business Accommodation in Stratford on Avon? This Hotel Is A Real Gem

If you are looking for business accommodation in the Stratford on Avon area you probably wouldn't think to consider a hotel dating from 1450!

The White Swan Hotel in the centre of the town has undergone a transformation and is a hidden gem that needs experiencing. Its retained the quaint, historical English feel but has added a very clever modern twist in its decor, atmosphere and overall product features.

When making business hotel bookings you need a hotel that has free WIFI, efficient service, a good breakfast and a comfortable bed. The White Swan doesn't disappoint in any way at all. The quirky layout and the fact that is predominantly a working, busy pub doesn't detract from the fact that it caters very well to the modern day business traveller.

Reception is warm and welcoming and you immediately feel at home, the bedroom decor is stylish with flat screen TV's and the bathrooms are fabulous with large rain showers. Corporate modern it isn't though as its retained the feeling of being in a very old building and with all the Shakespeare references adorning the walls you can feel the history.

The pub/restaurant feels very homely with a good range of local ales as you would expect and breakfast is a real treat with the 'Eggs Benedict' a must!

As one of the Stratford conference venues the facilities are small with just 2 meeting rooms for about 15 people boardroom style however they would make great private dining rooms if you are planning a high level evening event.

The only negative was that they don't have their own car park but the arrangement with the local one which is just 2 minutes walk away is perfectly adequate.

The refurbishment that has been completed recently is fantastic and the hotel is suited to corporate hotel reservations as well as the leisure market now. We recommend you give it a try if you are on business in the Stratford area.

Friday, 25 May 2012

10 Tips for Conference & Event Planning


It's only fair to share...
Over the years we've built up an extensive knowledge of how to organize the perfect meeting, conference or event. From the choice of venue right down to the flavor of the doughnuts at the afternoon break, we're always thinking about how we can improve the service and the products you receive. We constantly monitor 1000’s of venues to ensure we provide you with innovative and inspiring venues and can offer up to date advice on refurbishments and new openings.
We think it's only fair to share some of our secrets to success with you, so we've suggested our top10 tips to ensure that your meeting is as inspiring, informative and successful as possible.
Top 10 Tips
1) Determine your conference & event objectives
What does the meeting need to accomplish? Who has to attend? Where are the delegates coming from? What should attendees take away at the end? Then based on these objectives, you should brainstorm possible cities and hotel types that would suit. Consider services, and travel requirements. Evaluate pros and cons: for example, an airport hotel may be convenient, but a city centre might have more appropriate ambiance.  Do you need peace and quiet and a confidential atmosphere that a country venue offers or do you need to be in the hub of things.
2) Choose the right venue.
Soulless, windowless boxes offer little inspiration. We'd recommend choosing a venue to match your needs. If you want creativity, interactivity and an alert audience, then choose somewhere that reflects this energy. We know all the rooms that have natural daylight, air handling and dimmer controlled lighting to provide the perfect atmosphere to help really deliver your message. We also know the right conference venues to meet your needs in terms of space, location and style.
3) Give your venue as much information as possible.
It's easy to overlook the importance of telling your venue what the purpose of your meeting is, but the more information you provide, the better. We find it allows us to make all the little decisions about how best to ensure your conference goes smoothly. Tell us that your director likes feather pillows or that one of your delegates is a vegan. The more knowledge we can pass onto the venue the more successful the event will be. Its all in the corporate event management planning!
4) Diversify your presentation methods.
We've found the best way to keep peoples attention and ensure they get the message is to vary how that message is delivered. So rather than a long lecture, we can advise on the facilities to diversify how you present, with live feeds, Data Projectors, LCD Screens, DVD players, CD Players and the trusty Flipchart.
5) Take regular breaks through the day.
We've found that regular breaks enhance productivity. So whether it's just to catch up on the latest news whilst enjoying a coffee and a cake from an All Day Central Coffee Station, or perhaps a fun fuelled session on a Nintendo Wii, breaks can really help you think more clearly and enjoy a more productive day. All venues offer different creative breaks and we can advise who is offering ice creams in the afternoon or who takes you to feed the ducks in the morning!
6) Decide your layout.
We can advise on what meeting room layouts suit the purpose of the meeting. Do your delegates need to write notes, will theatre style be OK or does the trainer need to walk in amongst the delegates. You need to account for any obstructions in the room such as pillars, where does the sunlight come into the room so that it doesn’t affect your presentation screen. There are lots of different considerations and we can guide you through them to ensure the layout is conducive to a successful event.
7) Never underestimate the power of food at a meeting.
Rather than dull and drab offerings, we think it's better to serve up quality food to enhance the atmosphere and sustain your energy for the work ahead. We can advise on the ranges of delicious food, catering for all tastes to ensure that lunchtime is a treat to replete both body and mind and hundreds of venues. Do you need a quick lunch in 30 minutes, if so a grab and go lunchbox may be the answer or you may need to work through lunch so let us advise on the best menus for you at your chosen venue.
8) Don't forget the goodies!
Give away small gifts or freebies to your delegates to enhance their mood. Some hotels give away jellybeans, others rubber ducks or it maybe a sample of one of your new products. Give a little thought to it as delegates like to receive something that acknowledges you appreciate them. It could even be the hangover pack on the pillow on the last night of the conference!!
9) Provide feedback
Make sure you let your event organizers know what you thought. Feedback allows us to tweak our venues and offerings and their products to make them even better. There is always room for improvement and we strive hard to increase standards throughout the industry and we can only do this by getting honest constructive feedback from you the clients.
10) Relax!
Your meeting should be a headliner not a headache, so do your best to relax during the day. This can be tricky if you've got a million and one things to think about. We take the strain out of your day with our dedicated conference event planning team, there to ensure everything goes smoothly if you require it. If not then all the hotels and venues we use have personally been experienced by us and therefore we know and trust them to look after you so that you can get on with mixing with your colleagues.

Well Placed Events have a wealth of experience in conference & event planning and we are here to ensure all goes smoothly for you. We are practising these and many other tips every day of the week which means that we are really thinking for you. Don’t leave your event planning to chance, let a professional booking agent and conference venue finder do it for you.

Tuesday, 22 May 2012

Conference Venues in London With Outdoor Spaces

When you think of using conference venues in London for a meeting or event you don't necessarily expect to get daylight let alone an outdoor space to enjoy.

Its a well known fact that taking regular breaks and having fresh air makes conference delegates more productive and maintains thier concentration levels. London conference venues are not renowned for offering outdoor space but Well Placed Conference would highly recommend you take a look at Grange Hotels if this is a particular requirement of your meeting in London.

So if and when the temperatures start to rise where will you take your next meeting to in capital. Let us introduce you to three landmark outdoor venues, boasting flexible capacities, unique scenery and convenient central London locations that will perfectly complement any summer conference in London

GRANGE ST PAUL'S HOTEL



A landscaped rooftop garden overlooking the stunning dome of St. Paul's Cathedral. Great space for post conference cocktails or a morning coffee break.

GRANGE CITY HOTEL


A classic piazza close to the Tower of London, set against the backdrop of London's Roman Wall. Now you don't expect this in the heart of the city do you. Summer BBQ anyone?

GRANGE WHITE HALL HOTEL

A secret, quintessentially English garden backing onto London's famous British Museum. A lovely garden space from which to enjoy coffee/tea breaks or 'al fresco' lunches from.

Grange Hotels offer good quality London conference hotels that have the perfect addition for summer events... outdoor space! Well Placed Conference work closely with Grange Hotels to ensure you get the best possible rates for all conference and events in London.

Monday, 21 May 2012

Archery & Falconry Lessons for Conferences & Meetings

Stratford Manor Launches Archery and Falconry Lessons for Meetings and Events

Stratford Manor, one of QHotels’ award-winning collection of 21 unique hotels across the UK, has introduced a new meetings and events package which allows conference bookers to take archery and falconry classes as part of an innovative team building experience.

This follows the launch of a new falconry and archery centre at the hotel which offers delegates task focus training and helps them to relax and concentrate.

Archery is an exciting, fun and easy activity that everyone can master quickly and leaves people with a feeling of achievement. It is great for a  team building conference, where delegates work together to learn shooting techniques.

The falconry is home to a wide range of majestic birds of prey and gives delegates the opportunity to take part in a spectacular and unique outdoor activity, in which they learn factual and historical information about each individual bird, falconry techniques, history of the sport and humorous anecdotes.

Keith Turnbull, General Manager of Stratford Manor, said: “We know that conference and event bookers are looking for ways to keep delegates engaged throughout the day and our new archery and falconry facilities provide a brilliant way to build team morale and boost concentration levels. The hotel is one of of Warwickshire's leading corporate team building venues

“At Stratford Manor we want to make each conference as fresh, innovative and engaging as possible. Packages such as archery and falconry are yet another example of this in action.”

Image & Information courtesy of Stratford Manor Hotel

The Stratford Manor is set within 21 acres of beautifully landscaped grounds and is only five minutes from Stratfupon-Avon with close links to the M40, making it an accessible conference venue. It boasts 13 conference, meeting and events rooms and holds up to 330 delegates. Each conference and event has a dedicated event planner to ensure that all of your delegates needs are met.

Thursday, 17 May 2012

Conference Venues News & Updates - May 2012

The following is a round up of the latest news and updates from conference venues and hotels in the UK. May sees many conference venues launching their 'Olympic' themed packages and summer promotions whcih entail 20.12% discounts and team building sessions based on the Games.
Hawkes Bay Cornwall

New Conference Venue Openings

Hampton by Hilton opens its 10th UK hotel in Birmingham city centre and with 285 bedrooms its the largest one of the budget brands outside of the US. Right on Broad Street its location couldn't be better. Also in Birmingham we see the opening of Hotel La Tour which is a 4 star design led property. Again in the heart of the city it will become one of the leading business conference venues with some great spaces for meetings.

Hampton by Hilton are not just content with Birmingham as they have also opened in Croydon this month with a 120 room hotel and and is a hotel with conference facilities for up to 200 delegates. Moving into central London, the Museum of London has launched its new Terrace Suite, which comprises of the Gallery for a reception of up to 100, the Garden Room which holds up to 70 and the Terrace Boardroom which is a more intimate space for 12 delegates. All face onto the Rotunda garden and have floor to ceiling windows so loads of daylight.

For something a little more exclusive Cornwall's Hawkes Point in St Ives has opened its doors to the corporate market. Ideal for incentive and team building breaks, catering for up to 28 delegates in apartments this stylish venue sits on Carbis Bay overlooking the Atlantic. Surfing, beach games and mountain biking are just some of the activities that can be arranged.

Refurbishment News

Cotswold Conference Centre
The Cotswold Conference Centre is a great conference meeting venue and they have just completed a £3.5m bedroom courtyard which features 32 new bedrooms. 8 of these rooms are allergy free with wooden floors instead of carpets and blinds instead of curtains. Moving further southwest the Francis Hotel in Bath has completed its £6m refurbishment programme and will be launched as an MGallery hotel by Accor. This Grade 1 property has 98 bedrooms and luxurious conference rooms and a Raymond Blanc Brasserie next door.

Not to be outdone the Hilton Glasgow Grosvenor has benefitted from a £1.3m refurbishment which now offers 97 'refreshed' bedrooms with new carpets and beds and design features. This hotel is a great conference meeting venue with facilities for up to 450 delegates theatre style.

And finally, finishing off this months round up is the launch of Tofte Manor in Bedfordshire. This 17th centruy manor house is in 50 acres, has accommodation in 26 bedrooms and can do presentations for up to 60 delegates. For larger groups luxury Yurts or tents can be provided with outdoor hot water showers! This modernised venue is a fantastic new option for something different.

This is just a sample from the new openings and refurbished business conference venues and for more inspriation please see our website which is updated daily with offers and news.


Wednesday, 16 May 2012

Don't Judge This Business Conference Hotel By Its Cover!

Business conference
hotel in Swindon
I was always taught to never judge things by their cover and this motto was put to the test recently when I visited the Menzies Hotel, a business conference hotel in Swindon recently.

You would be forgiven for not being enthusiastic about the external appearance of this hotel as its right next to a car park and is not the most attractive of buildings. However the car park is a huge advantage being right next door with concessionary prices to hotel guests and once you step inside the doors this 4 star hotel is a pleasant surprise.

A compact lobby which leads off into the newly refurbished buffet and a la carte restaurant which looks very smart and I love the big light shades. Other side of the lobby leads into the bar which I understand is about to undergo a complete remodelling and modernisation. More seating and contemporary fixtures and fittings will bring it bang up to date.

Being hotel bookings agents I was keen to view the bedrooms as I had heard money had been spent on them as well. The new beds are enormous and look very comfy, flat screen TV's are in all rooms and once the new bathrooms are rolled out to all 95 bedrooms it will be a good standard bedroom product for a business conference hotel.

The first floor of the hotel seems dedicated to the business conference rooms which I was very impressed with. Large spaces that feel secluded and are ideal to conduct private business meetings in. Both rooms have in built bars as well so can be turned around for private dinners easily.

Checking out the quality of food on offer was a delight as the club sandwich in the bar was huge and very tasty. The hospitality and service given was faultless.

Business conference venues don't need to be flashy and set in extensive grounds to be good. They simply need to provide quality business conference facilities in an accessible location and the Menzies Swindon does just that.


 So don't just dismiss the 'Ugly Ducklings' before you have tried them because you may never know what you are missing out on.


Monday, 14 May 2012

Manchester Conference Venues - Palace Hotel Site Visit

The range of Manchester conference venues is huge and the different styles and facilities on offer can be daunting when searching for your perfect venue in the city.

Palace Hotel - restaurant & bar
At Well Placed Conference its our job to visit all the venues so that we can advise our clients on the best options that suit their needs. Here is our report on our recent visit to the Palace Hotel Manchester.

The first thing to consider when booking conference rooms in Manchester is the location and accessibility of the venue and whilst the Palace Hotel can easily be reached off the motorways the parking can be a little fraught. The hotel relies on an NCP car park behind but make sure you use the right one as there is 2! We parked in the wrong one and therefore didn't benefit from the negotiated rates that the Palace Hotel enjoys.

Going into reception to check in it really doesn't feel like a hotel lobby, the area is vast with a large glass dome ceiling which lends itself more to a grand central railway station than a lobby. Its impressive certainly but feels a little cold and unwelcoming to us.

This theme of very high ceilings, ornate pillars and grand old fixtures is dominant throughout the hotel as we explore our way around. The furniture I would call modern art deco and fits in well with the style of the building. The bedroom we were allocated was a superior room and again had an incredibly high ceiling but felt a little dark as it was on the inside of the building looking out onto a central rooftop. The furnishings were luxurious though and the bathroom was enormous so that gets a big tick from us.

Venturing down from the bedroom and taking the stairs instead of the lift you get a real feeling that you are in Grand Central Station in New York and not a Manchester conference centre hotel due to the scale of the place.

Modern Manchester conference rooms
 The very open plan bar and restaurant area is impressive and the staff have a very friendly Northern attitude to service which is great. Dinner was good with plenty of choice from the newly designed menu that has been rolled out throughout the Principal Hayley group apparently. Plenty of space for large tables which is great for conference lunches so that delegates can carry on networking during their break times.

The main selling point of the hotel though is the size of its conference rooms. With a ballroom for 600 people its one of the largest conference rooms in Manchester and follows the grand ornate style of the rest of the building. The ballroom aside the hotel has a full range of styles and sizes of meeting rooms which are both modern and traditional and they have lots of space which we were impressed with.

After a comfortable nights sleep, we had breakfast in the restaurant again which was very good. An extensive buffet and the food was very fresh and replenished regularly.

In summary the style of the hotel will not suit all events in our opinion and if you are looking for a small intimate boutique venue then this is not for you. If however you need a central hotel conference in Manchester for a large event of over 50 delegates then the Palace Hotel may well be ideal. Spacious meeting rooms, good food and comfortable bedrooms are its best qualities just watch out for the car parking as this could add up on the final bill!! 

Thursday, 10 May 2012

Hotel Conference Rooms - What should you be looking for?

There are many factors that you have to consider when looking for hotel conference rooms and assessing the venues suitability for your event or meeting.

Paul Welling, the director at Well Placed Conference shares his thoughts as what are the basics that he would look for and advises you do the same for your next conference. Paul worked in hotels and conference venues for 17 years before the agency was born so has seen it from both sides, operationally in hotel conference rooms and from a  planning perspective of an agency.

In no particular order:

Efficiency

If you don't have a professional, quick and efficient response from the staff at the hotel about your conference meeting rooms enquiry then forget it. If they don't respond in a timely manner and answer your questions then move onto the next venue on your list!

Natural Daylight

The conference rooms being offered have to have natural daylight for me, if its a full day meeting you need to be able to see the light to keep concentration. Some say its a distraction to the delegates but its all part of the well being factor and you need windows in your conference room.

SpaceDon't let them cram you into a room that barely takes your maximum expected number. Try and negotiate a room allocation that can handle almost double your numbers to give you space to walk around and to make the delegates more comfortable.


Location
The location of the conference meeting rooms within the venue is important to me. I want to be away from the through traffic of the venue but not down the end of 3 corridors, totally separate from the facilities. Try and choose a venue that has a dedicated conference centre area which has conference rooms around a central catering/lounge area.


Flexibility
Does the venue react positively to your requests, do they understand that meetings and conferences are fluid these days and things change at a moments notice. You need a venue that has the flexibility to move cofee/tea times or to be able to print off conference material without prior warning and be able to contact someone at the hotel to advise of the changes.


Conference rooms decor
Is the meeting room well maintained and fit for purpose. It doesn't have to be recently refurbished but it needs to create an impression of being cared for! Masking tape on the carpet, stained walls from tables being moved and light bulbs out are all big no no's. If the venue can't look after its conference rooms then how are they going to look after you as a conference client.


These of course are personal views of what you should be looking for when booking conference hotel rooms but if you can satisfy these basics then you are on your way to booking a winning venue!




Friday, 4 May 2012

Estonia - A Conference & Incentive Travel Destination Report


Looking for a new and different destination for your next conference & incentive trip, need fresh ideas and a place that not many of your delegates have experienced before?

We are always being asked these questions and a destination that we highly recommend is Estonia as it ticks all the boxes for conference & incentive travel programmes. To follow is a short guide of what it has to offer.

It's a new destination
Been there? Done that? Why not surprise your delegates with a novel destination that will show them a side of Europe they've never seen? Estonia is still a relatively undiscovered country. That means you'll be giving conference goers their first glimpse of an exotic, new destination that's chock full of surprises, from the historic, fairytale charm of Tallinn's Old Town to the natural beauty of the country's primeval forests and rugged seacoast.

Medieval and Modern - A blend of old and new
Tallinn first-time visitors are amazed by Estonia's historic ambiance. Imagine strolling past Medieval walls and gates, Gothic churches, curious little lanes lit with old-fashioned lamps and a man in 16th-century merchant's garb selling his wares from a cart. At the same time Estonia's cities are surprisingly modern, with the latest high-tech conveniences always at hand. It's this combination of old and new, Medieval and modern, that gives Estonia its unique flavour.

Tallinn – European Capital of Culture in 2011
The capital, Tallinn, is best known for its unforgettable, UNESCO-listed Medieval Old Town, a fairytale neighbourhood of cobblestone streets, gabled houses, picturesque lanes and Gothic churches that was built up from the 13th to the 16th centuries. Here culturally-minded visitors can explore a vast range of museums, churches and handicraft workshops, or visit the KUMU art museum, named Europe's best museum in 2008.

Compact - Everything within walking distance
Tallinn Old Town size matters, and when it comes to hosting events for large groups, smaller is definitely better. Distances in Estonia are conveniently short. After landing at any of the international airports, delegates can be in their respective city centres in just ten minutes. The cities themselves are built on a very human scale, with major hotels, event & conference venues, sights, restaurants and shopping concentrated in the same central area. That means there's no need for delegates to waste time waiting for transfers, figuring out public transportation or sitting in traffic.


Unique event venues

Palmse Manor for conferences, gala dinners and receptions, Estonia offers the kind of venues that aren't available in most places. Imagine holding your event in a spectacular, Renaissance-style guild hall, a Medieval manor house or in the mysterious ruins of a 15th-century monastery. Other choices include a 1950s-era airport, a cutting-edge art museum, an opera house, theatres, historic university buildings and libraries. Some locations are also used as backdrops to one-of-a-kind incentive programmes, everything from nighttime treasure hunts through the national art museum to breaking out of a Soviet-era prison.

Brand new hotel facilities, low rates
Tallink Spa & Conference Hotel. Estonia's major hotels are all either newly built or newly renovated, so they're as modern and high-quality as they come. Nowadays it's hard to find a guest room or conference rooms that's more than five years old. Better still, prices are reasonable and rates for 4- and 5-star hotels are easily among the lowest on the continent. In the centres of Tallin and Tartu you'll find a good mix of hotels all within walking distance from each other, providing excellent access to the larger, downtown conference venues.

Free wireless Internet is a human right
Skype. Free wireless Internet is available in nearly all hotel rooms, not to mention at the airport and in restaurants, pubs and cafes throughout the cities. Delegates can check e-mail and stay in touch wherever they are. Estonia is one of the most wired-up – and wireless – places on the planet. This is, after all, where Skype was invented. Not only will delegates have an easy time staying connected, conference organisers can rest assured that top quality online registration systems are in place and that essentials like AV and interpretation equipment are state-of-the-art.

Quick getaways
Soomaa. 50% of Estonia's territory is covered by forests and 20% by bogs. That means nature areas in Estonia are never far away, no matter where you are. If you want to escape civilisation and hold a corporate incentive program in the middle of the forest, you can be there in as little as ten minutes.

Top Baltic country in ICCA listings
The word about Estonia is definitely out: Event organisers have discovered what this fascinating, little country has to offer, and its new found stardom has made it one of Europe's fastest growing conference destinations.

Closer than you think
Estonian Air Getting to Estonia is easy. Most major European cities are less than two hours away by air. Tallinn is only 1 hour from Stockholm and Copenhagen and 2 hours from Amsterdam, Brussels, Berlin and Frankfurt.

Hassle-free borders
Estonia is an EU member and part of the Schengen visa zone, so most delegates won't have to bother with customs or passport checks when arriving and departing.

English widely spoken
English-speaking visitors will have no trouble communicating in Estonia. As residents of one of the smallest EU nations, Estonians have embraced the international language and proficiency levels are quite high

These are just some of the reasons why we think Estonia should be considered for your next conference & incentive travel programme. Call us for a quote!

Wednesday, 2 May 2012

London Conference Venues That Dare To Be Different

At Well Placed Conference we love conference venues that offer something a bit different or bring a fresh approach to meetings and events. In the overcrowded London conference venues market there are a few players that stand out to us as pushing the boundaries in terms of design and venue atmosphere but still retaining quality, honest hospitality and service.

Our current favourite and based on client feedback is Etc Venues which have over 30 large conference rooms across 10 London conference venues and 1 Birmingham venue. Bright, informal and functional spaces are the norm across the group of conference centres in London and they can now cater for up to 400 delegates in their largest London conference room.

We like to 'big up' our suppliers from time to time and give them some credit. Its not just the inspirational slogans adorning the walls or the unlimited servings of coffee/tea or even the free WIFI available throughout each venue that draws us to them when we get an enquiry. Its more about the fact that they know their market and they deliver quality product and service to our clients every time. The feedback we get during the post event briefing is always very good and that's all we need.

Each one of the London conference venues is designed for business and are great learning environments so if you are looking for a training course, meeting, conference, product launch or just an inspirational space to brainstorm then we think Etc Venues fit the bill. Close to transport links is also a bonus making them very accessible.

A great special offer on at the moment is that you get a free meeting at the Dexter House venue in August for 20 delegates if you hold an event there in June or July.

Where are your favourite conference centres in London at the moment, would love to hear about them!

Tuesday, 1 May 2012

Corporate Event Management & Planning - What does it mean?

If you are were asked what is 'Conference Event Planning', how would you answer?

How you answer may depend on what project you are working on at the moment , what mood you are in currently or just simply how you view life in general.

In doing some research for the corporate event management planning page of our new website Well Placed Conference we came across the following article by International Institute of Event Management which we thought put a good spin of what it means to different people and is four unique viewpoints.

Here’s a very basic, but thought provoking question that we're asked all the time - What is Event Management & Planning? We asked around the office and amongst our clients and got the following answers which gives a good insight of what conference event management organisers think it is.

The "Industry definition"
Event management is the process of managing a project such as a meeting, convention, trade show,  ceremony, team building activity, party, or convention. Event planning includes budgeting, establishing timelines, selecting and reserving the event sites, acquiring permits, planning food, coordinating transportation, developing a theme, arranging for activities, selecting speakers and keynotes, arranging for equipment and facilities, managing risk, and developing contingency plans.

The "Official definition" (US Dept of Labour)
Event Planning consists of coordinating every detail of meetings and conventions, from the speakers and meeting location to arranging for printed materials and audio-visual equipment.
Event planning begins with determining the objective that the sponsoring organization wants to achieve. Planners choose speakers, entertainment, and content, and arrange the program to present the organization's information in the most effective way. Meeting planners are responsible for selecting meeting sites, prospective attendees and how to get them to the meeting.

An optimist’s view
Event planning is the energizing art of choreographing people and activities in order to create a show that creates memories of a lifetime. Designing and producing an event, whether it‘s a meeting, corporate events, fund-raiser, trade show or any other event, is in many ways comparable to directing a live stage performance. An added bonus, for those who love to travel, it provides an amazing opportunity  to travel to luxurious hotels, interesting new places and meet speakers and attendees from around the world. All of this, while enjoying a high level of autonomy and independence!

A pessimist’s opinion
Event Planning is the stressful work of planning meetings or events, and can be a very demanding career choice. Planners must multi-task on several things at one time, face numerous deadlines, and orchestrate the activities of many diverse groups of people. Meeting planners may need to travel extensively to attend meetings and to visit prospective meeting sites. Work hours can be long and irregular, and working more than 40 hours per week is fairly common, especially during the time leading up to an event and wrapping up after the event. Finally, be prepared for some physical activity - long hours of standing and walking, carrying of boxes of materials, and is just the beginning!


So that is the 'experts' views on it, would love to hear your comments as to how you define it or your experiences in conference event planning

SOURCE: International Institute of Event Management