Friday, 27 January 2012

Does the layout of a conference room affect delegate participation?

Well Placed Conference have learnt that the rulebook is being torn up for a study on whether the layout of the conference meeting rooms has an effect on delegate participation. Could this experiment affect a hotel with conference facilities and venues with conference meeting rooms, we would like to hear your comments.

A Newquay Hotels room layouts
Details of the experiment are from

An experiment in meeting room layout will take place at the European Meetings and Events Conference (EMEC) in Budapest, Hungary next week.

Delegates at the event, organised by Meeting Professionals International (MPI), will be able to take part in the trial examining the impact of physical positions on groups of participants.

Working in small groups, the delegates will be asked to tear up the rule book and design what they think is the best possible format, lay-out and seating for a meeting. A role play actor will be the live guinea-pig for the formats designed by participants. Each design will receive feedback from the role play actor and from the session’s presenter, Mike van der Vijver of MindMeeting.

The room-layout session is one of a number of 'hands-on' experiences promised in the Meeting Design Area at the Novotel Budapest Congress from 29-31 January.

MPI president and CEO Bruce MacMillan, said: “We are committed to demonstrating innovation to attendees because the business challenges facing meeting professionals are unprecedented.”

Well Placed Conference are an experienced conference venue finder offering a free service. We eagerly await the results of this experiment as we always strive to offer our clients the best conference venues and maybe we can help to get the best particpation from their delegates by suggesting alternative room layouts!

Thoughts please...


Tuesday, 24 January 2012

Manchester Conference Venues

With over 250 outstanding conference venues in Manchester, including a world class convention centre complex, an award-winning airport serving 20 UK and more than 200 world-wide destinations, over 19,000 hotel bedrooms and 5,000 of these in the city centre, many with their own Manchester conference rooms. Manchester is one of the UK's leading conference destinations.

From modern conference rooms to the elegant splendor of refurbished Victorian buildings, the many Manchester conference centers offer event planners a wide range of meeting room options. If you’re looking for conference venues in Manchester with history, Manchester conference venues with style or a party venue that’s off the wall, Manchester has a meeting room for you.

At Well Placed Conference we work with many diverse partners that offer the conference organiser a variety of options including sports stadiums, museums, hotels and attractions. Manchester as a conference destination has advantages over other major UK cities because of its transport links  and also its prices! Whilst you can pay top dollar for the best hotels such as the Lowry, the Midland or the Radisson Edwardian you can also find some bargains at some good 4 star hotels.

An example of this is the latest offer from the Hallmark Manchester Hotel which is offering day delegate rates from £25.00 and 24 hour rates from £125.00 p/p inc vat. The hotel is out at the airport so not city centre but with facilities for up to 500 delegates its a very good option if you are on a budget.

We love working in the city as our clients enjoy the vibe and the quality of the conference venues manchester never fails to disappoint.

Tuesday, 17 January 2012

Algarve - Conference & Incentive Destination

When the words 'Conference & Incentive Destination' are mentioned you may think of the white sands of the Seychelles or the Caribbean or perhaps Table Mountain and Cape Town. Of course they are fantastic places for conference & incentive travel groups but there are good options closer to home as well that won't stretch the budget as much.

The Algarve has an establised leisure destination repuation but it is also a great region for corporate incentives too. Easy, good value access to Faro airport, wide range of meeting rooms, quality hotels, great golf courses and fabulous weather make it a serious contender when considering your next incentive group travel trip.

Paul Welling, Director at Well Placed Conference says 'Its one of my favourite destinations and always well received by our clients as it ticks most boxes'. In fact if you compile a checklist of the essential elements that make up an ideal conference & incentive destination then the Algarve would seem to have it all:

  • short transfer times from airport ot hotels
  • more than 300 days of sun a year
  • quality accommodation for all budgets
  • top class conference venues & team building venues
  • trendy beach bars and ocean view restaurants
  • variety of incentive activity options, from golf to sailing and many more
  • a rich history and culture offering plenty for partner programmes
  • experienced business conference providers
  • value for money ensuiring the budgets stretch a long way without comprising on quality
So next time you are looking for a great conference & incentive destination why not look closer to home. Well Placed Conference have sample incentive travel programmes that they can send out to give you an idea of what is on offer. Well Placed Conference also offer a UK conference venue finder service free of charge.

Source: Meetings & Incentive Travel Magazine

Thursday, 12 January 2012

Conference Venues in Birmingham

Birmingham Conference Venues

As a conference and events centre, Birmingham is streets ahead of other cities. Sitting in the heart of an accessible transport network, the range of world-class conference venues in Birmingham and state-of-the-art conference rooms Birmingham is the best placed city for events and conferences of all sizes.

There’s a vast choice of Birmingham conference hotels with 27,000 bed spaces and the city centre is alive with possibilities from Michelin-starred dining, designer shopping and entertainment venues. Well Placed Conference can also make group or individual business accommodation bookings at all the Birmingham conference hotels at the lowest prices.

Well Placed Conference are constantly updating the database on the Birmingham conference venues and their facilities, rates, refurbishments and new openings so that we ensure we find the best meeting venue in Birmingham for you. A small selection of the types of venues with conference rooms in Birmingham are:
  • Aston Villa FC
  • NEC
  • Away2stay Floating Canal Hotel Boat
  • Birmingham City Council Banqueting
  • Birmingham Museum of Art
  • The Studio
  • Birmingham Botanical Gardens
  • Black Country Living Museum, a unique meeting venue in Birmingham
  • Centennial Centre
  • Edgbaston Cricket Ground
  • Heritage Motor Centre
  • Motorcycle Museum
  • Cadbury World
  • 3, 4 & 5 star Birmingham conference hotels
Our free Birmingham conference venues search service offers inspirational and creative ideas, so next time you need to find conference rooms in Birmingham or Birmingham conference hotels then call us and see what we can find.

Birmingham is truly a great conference destination, we would love to hear of your experiences in holding an event in the city!

Wednesday, 11 January 2012

'The Healthy 5 A Day' - Day Delegate Rates

As a committed marathon runner I am always taking the healthy option when it comes to nutrition and fuelling my body during the day.

At hotels and venues though, historically they have not been quite as keen and favoured the 'all you can eat' lunch buffets and rich, saucy dinners! Lime Venue Portfolio are putting an end to that though with the introduction of the 5 A Day Healthy DDR which Well Placed Conference fully support.

Lime Venue Portfolio will maximise nutrient and energy levels in the conference rooms around the UK booked in 2012.

The ‘5-A-Day Healthy DDR’ has been created in partnership with innocent drinks in response to customer demand to see healthier options in the conference and meetings menus*.

A fruit basket, innocent smoothies and a balanced lunch will all feature in the new DDR from Lime Venue Portfolio, the UK’s biggest collection of unique, historic and sporting venues.

Innocent said: “We're delighted to be working with Lime Venue Portfolio on the launch of their ‘5-A-Day Healthy DDR’. This initiative is a great way to drive the 5-A-Day message to the meetings and conference market.”

Richard Kadri-Langford, head of marketing at Lime Venue Portfolio, said: “Aware of event organisers’ ongoing search to find the healthiest and best value for money options for their delegates we are enhancing our DDR offering to fit with both budgets and waist lines. We are very pleased to work hand in hand with innocent on this project as their product is highly regarded for its nutritional value.”

He continued, “Research shows that the food we eat has a big impact on our concentration levels. By working with innocent to create the ‘5-a-day’ DDR we hope to help event organisers deliver more successful events by giving delegates the natural energy boost they need.”

The ‘5-a-Day’ Healthy DDR’ is valid from January to March 2012 and is priced from £35 to £55 plus VAT depending on venue location. These great rates that are good for the pocket as well as the waistline can be booked through the conference venue finder service of Well Placed Conference

*Research carried out by Lime Venue Portfolio in November-December 2011. Target audience corporate event planners, sample 112.

Lime Venue Portfolio feature a number of conference venues London and conference venues Birmingham where you can get this healthy DDR and Well Placed Conference are happy to check availability for your next event

Tuesday, 3 January 2012

Top Tips for Booking Group Accommodation

Making corporate hotel reservations for group travel, a conference or a special event takes a bit of know how if you are to get the best deals for your delegates or attendees.

At Well Placed Conference we have that specialist knowledge, the contacts and the experience to ensure your group accommodation needs are attended to successfully whatever your event. A great example of what we do for group accommodation bookings is for the Ricoh Womens British Open Golf Championship see the case study of what we do for corporate events management. We have been trusted to look after all the players accommodation for this prestigious tournament which involves handling group allocations and all administration of the bookings.

Our 3 top tips for booking group accommodation are:

1. Do Your Research - You must know all the hotels that are in the area around your event or conference and travelling times to and from the venue
2. Offer a Choice - Not only a choice of different price ranges but of styles of hotels as well. Each delegate will have different needs and budgets and therefore you have to offer the choice.
3. Get to Know the Hotel Contact - Build a relationship with them so that you can negotiate prices, T&C's and to generally make the booking process easier.

Of course there are many other things to consider when coordinating your group accommodation and we can take all this off your hands leaving you the time to dedicate to the actual event and the programme.

Well Placed Conference also offer a conference venue finder service if you need help in the initial stages and this is all free of charge.